Privacy Policy

At Brain Eating Machines, we are committed to protecting your privacy and the privacy of your children. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or enroll in our programs.

Last Updated: December 2025

Information We Collect

We collect information that you voluntarily provide to us when you:

Register for our programs, camps, or workshops
Fill out contact forms or interest forms on our website
Subscribe to our email newsletter or updates
Communicate with us via email
Attend our events or programs

Personal Information may include:

Parent/Guardian name, email address, and mailing address
Student name, date of birth, grade level, and school
Emergency contact information
Medical information necessary for program participation (allergies, medications, special needs)
Payment information (processed securely through third-party payment processors)
Program preferences and enrollment history

Automatically Collected Information:

Browser type and version
Device information and IP address
Website usage data (pages visited, time spent, referring website)
Cookies and similar tracking technologies (see Cookies section below)

How We Use Your Information

We use the information we collect to:

Process enrollment and registration for programs and camps
Communicate with parents/guardians about programs, schedules, and important updates
Process payments and maintain financial records
Ensure student safety and provide appropriate supervision and medical care if needed
Improve our programs and develop new offerings based on student interests and feedback
Send newsletters, promotional materials, and information about upcoming programs (you may opt out at any time)
Comply with legal obligations and protect our rights
Respond to inquiries and provide customer support
Maintain attendance records and program documentation

Children’s Privacy (COPPA Compliance)

Brain Eating Machines serves children under the age of 13. We comply with the Children’s Online Privacy Protection Act (COPPA) and do not knowingly collect personal information from children without verifiable parental consent.

All registration and enrollment forms must be completed by a parent or legal guardian.
We collect only the minimum information necessary to provide our educational services.
We do not allow children to publicly post or distribute personally identifiable information.
Parents have the right to review, update, or delete their child’s personal information at any time.
We do not condition a child’s participation on the disclosure of more personal information than is reasonably necessary.

Parents may contact us at contact@braineatingmachines.com to review, modify, or delete their child’s information.

We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following circumstances:

Service Providers: We may share information with trusted third-party service providers who assist us in operating our website, processing payments, managing registrations, or conducting our business (e.g., Formspree for form submissions, payment processors for transactions). These providers are contractually obligated to protect your information and use it only for the purposes we specify.
Legal Compliance: We may disclose information when required by law, court order, or governmental regulation, or to protect the rights, property, or safety of Brain Eating Machines, our students, or others.
Emergency Situations: We may share medical information with emergency responders or healthcare providers if necessary to protect a child’s health or safety.
Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.
With Your Consent: We may share information for any other purpose with your explicit consent.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include:

Secure data transmission using SSL/TLS encryption
Restricted access to personal information on a need-to-know basis
Regular security assessments and updates
Secure payment processing through PCI-compliant third-party processors
Password-protected administrative systems

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your browsing experience and analyze website traffic. Cookies are small data files stored on your device.

We may use:

Essential Cookies: Required for website functionality and security
Analytics Cookies: Help us understand how visitors use our website (e.g., Google Analytics)
Functional Cookies: Remember your preferences and settings

You can control cookie settings through your browser preferences. Disabling cookies may limit some website functionality.

Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law.

Active enrollment records are maintained throughout program participation
Historical enrollment data may be retained for up to five years for administrative and legal purposes
Financial records are retained according to applicable tax and accounting requirements
Marketing contact information is retained until you unsubscribe or request deletion

Your Privacy Rights

You have the right to:

Access: Request a copy of the personal information we hold about you or your child
Correction: Request correction of inaccurate or incomplete information
Deletion: Request deletion of your personal information (subject to legal retention requirements)
Opt-Out: Unsubscribe from marketing emails at any time using the unsubscribe link or by contacting us
Withdraw Consent: Withdraw consent for data processing where consent was the basis for processing

To exercise these rights, please contact us at contact@braineatingmachines.com. We will respond to your request within 30 days.

Third-Party Links

Our website may contain links to third-party websites (e.g., social media platforms, payment processors). We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Material changes will be posted on this page with an updated “Last Updated” date. We encourage you to review this policy periodically. Continued use of our services after changes indicates acceptance of the updated policy.

Contact Us About Privacy

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Brain Eating Machines Email: contact@braineatingmachines.com